Stop Printing Checks: How Bill.com Integration Eliminates Paper Waste and Cuts Payment Processing Time in Half
You're printing checks. Every week. Sometimes every day.
Vendor bills come in. You approve them in Odoo. Someone prints a check. Someone signs it. Someone stuffs it in an envelope. Someone mails it. Someone tracks it. Someone reconciles it when it clears. Maybe it's all one person, maybe it's a Team of people.
5-8 minutes per check. Times 50-100 checks per month.
That's 4-13 hours per month just processing payments.
Then add the paper. The envelopes. The postage. The printer ink. The time spent tracking which checks cleared and which didn't.
**You're running a 2025 business with 1985 payment processes.**
We built something better.
The Old Way: Why Paper Checks Are Killing Your Efficiency
Here's what happens every time you pay a vendor bill:
Step 1: Bill Approval
You review the vendor bill in Odoo. Check it against the purchase order. Verify the amounts. Approve it for payment.
Time: 2 minutes
Step 2: Check Creation
You open the vendor bill in Odoo. Create a check. Frantically search for the next available check number. Verify the amount. Print it.
Time: 1 minute
Step 3: Check Signing
You find the check. Get it signed (if you're not the signer, you're tracking down whoever is). Make sure it's signed correctly.
Time: 2 minutes (longer if you have to hunt down the signer)
Step 4: Mailing
You stuff the check in an envelope. Address it. Stamp it. Take it to the mailbox or post office.
Time: 2 minutes
Step 5: Tracking & Reconciliation
You record the check number in Odoo. Track when it was mailed. Wait for it to clear. Reconcile it in your bank account. Mark the bill as paid.
Time: 2 minutes (spread across multiple days)
Total time per check: 9 minutes
For 50 checks per month: 8 hours
For 100 checks per month: 15 hours
At $50/hour loaded cost, that's **$400-$750 per month** just processing payments.
Then add:
- **Paper costs:** $20-40/month
- **Envelopes:** $15-30/month
- **Postage:** $25-50/month (at $0.50-1.00 per check)
- **Printer ink:** $30-60/month
- **Late payment fees:** $50-200/month (when checks get lost or delayed)
Total cost: $540-$1,130 per month!
And that's just the direct costs. Add the opportunity cost of your time. The stress of tracking payments. The risk of lost checks. The delay in vendor relationships when checks arrive late.
Paper checks are expensive. Slow. And wasteful.
The New Way: Push Payments from Odoo to Bill.com in Seconds
Here's what happens with our new Bill.com integration:
**Step 1: Bill Approval**
You review the vendor bill in Odoo. Check it against the purchase order. Verify the amounts. Approve it for payment.
**Time: 30 seconds** (bill already in system, just approve)
**Step 2: Push to Bill.com**
You click "Pay via Bill.com" in the vendor bill. Select payment method (ACH or check if vendor doesn't accept ACH). Click "Send Payment."
**Time: 30 seconds**
**Step 3: Bill.com Processing**
Bill.com processes the payment. If ACH, it's sent electronically. If check, Bill.com prints and mails it (you never touch it).
**Time: 0 minutes** (automatic)
**Step 4: Reconciliation**
Bill.com sends payment confirmation back to Odoo. Payment status updates automatically. Bill is marked as paid. Accounting entries update.
**Time: 0 minutes** (automatic)
**Total time per payment: 1 minute**
**For 50 payments per month: 1 hour**
**For 100 payments per month: 2 hours**
**Time savings: 7-13 hours per month**
**Cost savings: $400-$805 per month** (labor + materials)
**Plus:** Faster payments mean better vendor relationships. Early payment discounts captured. Zero lost checks. Zero reconciliation headaches.
What This Integration Actually Does
Our Bill.com integration module connects your Odoo ERP directly to Bill.com's payment processing platform. This Odoo-native solution handles the complete accounts payable workflow from vendor management to payment processing, all without leaving your ERP system.
**Here's what it does:**
### Vendor & Bill Management
**1. Vendor Synchronization**
Sync vendors between Odoo and Bill.com. Create new vendors in Odoo and they automatically sync to Bill.com. Update vendor information in either system and changes sync both ways.
**2. Vendor Bill Synchronization**
When vendor bills are created or updated in Odoo, they sync to Bill.com automatically. Bill.com receives all bill details including line items, amounts, due dates, and vendor information.
### Payment Processing
**3. Vendor Bill Approval in Odoo**
You approve vendor bills in Odoo as usual. Nothing changes about your approval workflow.
**4. One-Click Payment**
When a bill is approved and ready to pay, you see a "Pay via Bill.com" button in the vendor bill record. Click it.
**5. Payment Configuration**
The system shows you:
- Vendor name and address
- Bill amount
- Payment method (ACH preferred, check if vendor doesn't accept ACH)
- Payment date (immediate or scheduled)
You review and confirm. Click "Send Payment."
**6. Direct Payment Processing**
Bill.com receives the payment request directly from Odoo. If ACH, payment is sent electronically (typically clears in 1-3 business days). If check, Bill.com prints and mails it (you never see it).
**You never leave Odoo. You never navigate to Bill.com's portal. Payment is pushed directly from your ERP.**
### Payment Reconciliation
**7. Automatic Payment Sync**
When payments process in Bill.com, payment confirmations sync back to Odoo automatically. The vendor bill is marked as paid. Accounting entries update. Payment status syncs in real-time.
**8. Complete Audit Trail**
Every payment is tracked in Odoo. You can see:
- When payment was sent
- Payment method (ACH or check)
- Payment status (pending, processing, completed)
- Bill.com transaction ID
- Confirmation when payment clears
- Payment history for each vendor
**9. Payment Search & Reporting**
Filter and search bills by sync status. See which bills have been sent to Bill.com. Track payment status across all vendors. Generate reports on payment processing times and methods. View complete payment history for any vendor or bill.
**10. Entity Search & Filtering**
Quickly identify which vendors and bills have been synced to Bill.com. Filter views to show only synced entities. Track sync status across your entire accounts payable system.
**11. Bidirectional Sync**
Changes made in Odoo sync to Bill.com. Payment confirmations from Bill.com sync back to Odoo. Everything stays in sync automatically. No manual reconciliation needed.
**Everything happens in Odoo. Complete accounts payable workflow. Zero portal navigation. Zero context switching.**
The Environmental Impact: Eliminating Paper Waste
Processing 75 vendor payments per month means 900 checks per year. That's 900 pieces of paper, 900 envelopes, 900 stamps.
With Bill.com integration, most payments go ACH. Electronic. No paper. No envelopes. No stamps.
When checks are required, Bill.com prints and mails them. You never buy paper or envelopes or stamps.
**Less waste. Lower costs. Same result.**
Real Numbers: What This Actually Saves
**Gun Store Processing 75 Vendor Payments Per Month (Odoo ERP)**
**Before Bill.com Integration:**
- Time per payment: 9 minutes
- Total time: 11 hours/month
- Labor cost: $563/month (at $50/hour)
- Paper/envelopes/stamps: $60/month
- Printer supplies: $45/month
- **Total cost: $668/month**
**After Bill.com Integration:**
- Time per payment: 1 minute
- Total time: 1 hour/month
- Labor cost: $63/month
- Paper/envelopes/stamps: $0/month (ACH payments)
- Printer supplies: $5/month (minimal)
- **Total cost: $68/month**
**Monthly savings: $600**
**Annual savings: $7,200**
**Plus:**
- Faster payment processing (vendors get paid faster)
- Better vendor relationships
- Early payment discounts captured
- Zero lost checks
- Zero reconciliation errors
The Security Advantage: No More Lost Checks
How many times have you had this conversation?
**Vendor:** "We never received payment for invoice #12345."
**You:** "I mailed it three weeks ago. Let me check..."
You dig through records. Find the check number. Call the bank. Put a stop payment on it. Issue a new check. Mail it again.
**Time wasted: 30-45 minutes**
**Stop payment fee: $25-35**
**Stress: Immeasurable**
With Bill.com integration, payments are tracked electronically. You can see exactly when payment was sent. When it cleared. If there's an issue, Bill.com handles it.
**Lost checks become a thing of the past.**
Early Payment Discounts: Capture What You're Missing
Many vendors offer 2% discount if paid within 10 days or similar terms.
**On $50,000/month in vendor bills, that's $1,000/month if you capture every discount.**
With manual check processing, you miss half of them. Checks take 3-5 days to mail. Another 2-3 days to clear. By the time payment processes, you're past the discount window.
**You're leaving $6,000/year on the table.**
With Bill.com ACH payments, you can pay within 1-3 days. You capture the discount window. You get paid for paying on time.
**$12,000/year captured instead of $6,000.**
**That's $6,000 in pure profit. Just for paying faster.**
The Setup: How Easy This Actually Is
**Setup time: 30-60 minutes**
**Step 1: Module Installation**
We install the Bill.com integration module in your Odoo ERP. Need help? We handle the installation for you.
**Step 2: Bill.com Account**
If you don't have a Bill.com account, create one. Standard business account setup.
**Step 3: Connect Bill.com to Your Odoo ERP**
Enter your Bill.com API credentials in the Odoo integration settings. We walk you through this during implementation.
**Step 4: Configure Payment Methods**
Set default payment methods per vendor (ACH preferred, check fallback). Most vendors accept ACH. Some still require checks.
**Step 5: Test Payment**
Send one test payment. Verify it works. You're done.
**That's it.**
**Time to first payment: Same day**
What About Vendors Who Don't Accept ACH?
Some vendors still require checks. That's fine.
With Bill.com integration, you can still pay those vendors. Bill.com prints and mails the check for you. You never touch it. You never see it. You just click "Pay via Bill.com" and it's handled.
**You get the same time savings. The same tracking. The same reconciliation.**
**The only difference: Bill.com prints the check instead of you.**
As more vendors accept ACH (and they will), you'll transition more payments to electronic. Less paper. Less waste. More efficiency.
The Competitive Advantage: Why This Matters
Your competitors are still printing checks. Still stuffing envelopes. Still tracking payments manually.
**You're not.**
With Odoo ERP and Bill.com integration, you're processing payments in seconds. Paying vendors faster. Capturing early payment discounts. Eliminating paper waste. Running a more efficient operation.
**That efficiency shows up in your bottom line.**
Lower costs. Better vendor relationships. More time to focus on growing your business instead of processing payments.
**Small advantages add up. This is a big advantage.**
The Bottom Line
If you're still printing checks, you're working too hard and spending too much.
**Bill.com integration for Odoo ERP gives you:**
- Payment processing in seconds instead of minutes
- 7-13 hours saved per month
- $400-$805 saved per month (labor + materials)
- Hundreds of paper checks eliminated annually
- Faster vendor payments
- Early payment discounts captured
- Zero lost checks
- Complete payment tracking and reconciliation in Odoo